How to Import Your Excel Data to Xero?

Most companies rely on Excel for bookkeeping. The easy availability of this platform makes it the first choice of many organizations. But, as accounting tasks become complex, companies prefer to switch to advanced accounting software. It not only helps to monitor and track financial data efficiently, these cloud based systems allow easy accessibility anytime and anywhere.

Importing Excel to Xero

If you are trying to move your business to Xero, you can easily import Excel data to Xero. Bank statements, invoices, bills, contacts and other items can be effortlessly transferred to this cloud based accounting software. In order to successfully import data, the files must be saved in CSV format.

To import a bank statement, for instance, you need to download the statement from the bank. Then go to the Accounting menu on Xero and select Bank Accounts. To import a particular file, click Manage Account and then click on Import a Statement. Select Browse and choose the CSV file. Then click Open and import the file to Xero. Click Save to complete the process. For the first time, each column in the imported file must be assigned to a bank statement field.

Import Customer Invoices to Xero

To import invoices, enter the details in a CSV file. The invoices will be imported as drafts which can be edited for later use. To Import the file to Xero, click on the Business Menu and Select Invoices. Click Import and browse the required file. If required, update contact details and then click Import.

With a little adjustment to your existing Excel file, you can import Excel data to Xero without a lot of trouble.

Benefits of Using Xero

Advanced accounting software like Xero provides a clear financial overview of your business transactions and reports. Let’s take a look at some of the major benefits of using Xero.

User-friendly Interface: Its unique dashboard feature helps business owners to keep a tab on regular transactions. It also provides a consolidated view of the overall expenses, bank balances and a list of creditors and debtors. This prevents bookkeeping errors and helps to smoothly conduct business.

Easy Accessibility: Since it is cloud based, Xero can be accessed by any member of the team from any device. Therefore, operations can be conducted without being present in office or being restricted to a single PC. Moreover, it can be accessed from smartphones without installing separate software. Changes made to various files are updated and immediately available to the team.

Tracking Invoices: Businesses can use Xero to easily create and track customized invoices. It takes just a few clicks to create an invoice which can be shared with the entire team over email. Besides, invoices are recorded in real time, allowing easy tracking of all payments.

Other Features: The automated daily bank feeds, free product updates and interactive credit control features make Xero quite useful for organizations. It makes accounting smooth and simple, allowing companies to conduct error-free operations.

MMC Convert helps companies to transfer data from any accounting platform to advanced software like Xero, MYOB, QuickBooks, Netsuite, Fresh Books, Sage, Wave etc. We can carry out historical transactions and offer customized accounting solutions tailor-made to meet your requirements. At MMC Convert, you can expect the best services within fixed deadlines. To know more about our services, get in touch with us on Whatsapp at +919926477000.

Advanced Option to Export QuickBooks Reports to Excel

Accountants across organizations sometimes choose to export QuickBooks reports to Excel for further analysis. However, while moving data from QuickBooks to Excel users may need to carry out some extra steps to make the file easy to operate. But, if you consider the Advanced Excel Options in QuickBooks, it will save a lot of time and will help you to get rid of repetitive tasks.

Exporting QB to Excel Using Advanced Option

The advanced option makes accounting tasks easier and helps to export reports without any hassle. Here’s how you can proceed with the process.

Open the QuickBooks report that you want to export to Excel. The ‘Send Report to Excel’ window opens. Now click on Excel and choose ‘Create New Worksheet’. Select ‘Advanced’ and the ‘Advanced Excel Options’ window opens. This window will provide multiple options like ‘Space between columns’, ‘Autofit’, ‘Freeze Panes’, ‘Auto Outline and Auto Filtering’, ‘QuickBooks Export Guide’, ‘Show Report Header Option’ and ‘Repeat Row Labels on Each Page’.

Each one of these options can be customized according to user preference.

Let’s now take a look at its functions.

1. Space Between Columns: Excel files have a number of extra blank columns. With this option you can eliminate any extra spaces. Simply uncheck the box next to Space between columns and the columns would disappear from the Excel spreadsheet.

2. AutoFit: It helps to display all the data in Excel.

3. Freeze Panes: If you are dealing with long reports, this option will help to keep the headers and labels visible in Excel.

4. Auto Outline and Auto Filtering: This option is particularly useful when you want to sort or analyse data in QuickBooks. Sections of the report can be collapsed and expanded within Excel with the Auto Outline feature. The Auto Filtering option helps to filter data within Excel. You can choose from a drop down list at the top of every column.

5. QuickBooks Export Guide: To prevent the addition of extra worksheets with export hints in Excel, you need to uncheck the box next to this option.

6. Show Report Header Option: This feature is a boon for many Excel users. Without this option the report header is not visible and you may not know which report you are editing or submitting. All you need to do is click on show the report header on printed report and screen. This will enable the header option and it will be visible on top of the report.

7. Repeat Row Labels on Each Page: When you are printing reports from Excel, this option will automatically set up the row labels on each page.

After choosing the relevant options click on OK to confirm your selection. Once the Advanced Export options are set up, there is no need to make the changes every time.

MMC Convert helps to make all your accounting tasks easy and hassle-free. Rely on our team of experts to transfer data from any accounting software to a platform of your choice. Our experts convert data to Xero, MYOB, Netsuite, QuickBooks Online, Freshbooks, Zoho Books, Sage, Wave and many more accounting platforms. We also help in historical years of conversion. Our customized solutions are tailor-made to meet your requirements and constantly strive hard to improve our service. Contact us on Whatsapp at +919926477000 for more information.

Benefits of Importing an Excel File into QuickBooks

Small businesses around the world try to keep track of accounting data with Excel files. It is a default bookkeeping choice for many people due to its easy availability and ease of operation. Moreover, online accounting tutorials help to find sample accounting formulas that work really well for start-ups managing with a very tight budget. Instead of investing in paid accounting software, many companies rely on Excel to complete their accounting tasks.

But, as the business grows, the chances of misplaced data, lost files and errors in calculation caused due to broken formulas become a recurring problem. Companies find it harder to keep their books in order. As a result, many companies are now choosing to import files from Excel to QuickBooks. QuickBooks is reliable and efficient accounting software. This cloud-based platform helps to manage accounts with the utmost ease and is renowned for its flexibility and convenience.

Let’s take a look at some of the major benefits of importing Excel to QuickBooks Online.

Simple and Convenient Interface: QuickBooks has a very simple and user-friendly interface that eases navigation and data tracking. Its centralized system is easily accessible to the entire network and every department can enter data in designated fields without the fear of miscalculations. It can be accessed anytime, anywhere and from any device.

Improved Accounting Efficiency: If you move files from Excel to QBO, it offers greater flexibility to complete various accounting tasks. It not only helps organizations to seamlessly complete business accounting, but the software also allows users to easily adapt to its procedures. The tutorials offered by QuickBooks are easy to follow and a little bit of training is enough to handle its operations effortlessly. QuickBooks also allows users to manage multiple tasks like creating invoices, managing payrolls, timesheets or charts without any difficulty.

Adaptability: Another benefit of using QuickBooks over Excel is its ability to integrate with any existing accounting software. Therefore, companies can easily integrate QuickBooks with existing software like Excel and move data from one platform to the other. Similarly, data from QuickBooks can be exported to any other program of your choice.

Security: QuickBooks ensures the complete security of your financial data. Security features like password-protected login and multi-factor authentication help companies to manage their data in a safe and secure environment.

In accounting platforms like Excel, these features are missing.

Money Management Tools: With QuickBooks, users gain access to various money management tools. It helps to track due dates, information on recurring bills and records of transactions. It also provides the option of linking all the bank accounts to the system, allowing companies to review all financial records under one platform.

Client Management: QuickBooks helps companies to enjoy centralized access to all the QuickBooks accounts of clients in one dashboard. For small businesses, it is imperative to maintain a good relationship with clients. It helps companies to send messages, notifications and customized reports to the entire database. It not only helps to upsell services, but it also helps to maintain long-term relationships.

MMC Convert helps companies to convert accounting data from any platform to software of their choice. We help you to move data to Sage, QuickBooks Online, Netsuite, MYOB, Wave, Zoho Books, QuickBooks, Clear Books, Exact and many more software. With our team of experts, you can expect customized solutions to your accounting tasks. Get in touch with us now at +919926477000 for more information.

 

Top Tips for Moving Your Firm to QuickBooks Online

Every organization has huge amounts of data stored in accounting platforms like QuickBooks. But, with time, some of them may not be relevant. So, if you are trying to move your business to QuickBooks Online, try to trim the existing set and send a reduced version of the stored data. This facilitates a smooth transition and allows hassle-free conversion from QuickBooks to QuickBooks Online.

Let’s take a look at the top tips to migrate to QuickBooks Online.

Verify Data: Before moving data to QuickBooks online, check the health of your data. Run a complete verify test to detect problems. If necessary, double-check everything to ensure that there is no problem in the data being transferred to QuickBooks Online. Wait till you get the message, ‘QuickBooks detects no problems with your data’. You can now initiate the transfer to QuickBooks Online.

Trim Existing Files: Most accounting data will include a lot of old history. So, before you migrate to QuickBooks Online, try to eliminate redundant material. This will make the transfer easier and efficient. Your QuickBooks file may have client data that are no longer in use. It is best to remove obsolete data to make way for more useful data.

To transfer a limited amount of data to QuickBooks online, you need to follow these steps.

1. Go to the File and utility menu to create a Period Copy.

2. Pick a cut-off date. Depending on your preference, you can select dates up to 2 or 3 years before. Enter one Summary Journal entry in QuickBooks and remove all previous transactions. Remove any unused item list while completing this process.

3. To distinguish from any other files in your database, give a unique file name.

4. In the next step, clean up the remaining client list. Since QuickBooks Online does not delete any of your data and simply marks it as inactive, you can easily clean up the list by removing duplicates.

5. If you have some clients who are not working with your firm currently but are expected to work in the future, export the detailed list to Excel with the help of the Customer Contact List. You can then upload the file to CRM now.

Transferring Data from QuickBooks to QuickBooks Online

After completing these steps, you are now ready to move to QuickBooks Online. Go to Company – Export to QuickBooks Online and upload the relevant data. You can log in using your QuickBooks Online Accountant account and use the free My Books account to upload the data.

Thoroughly review the data along with the company settings. After the migration to QuickBooks Online, you may need to recreate forms or re-do recurring billing. You also need to check for duplicate clients. The Tools section of QuickBooks has a section named ‘Resolve Duplicate Clients’ and it can be used to get rid of this problem.

If you are trying to migrate from QuickBooks to QuickBooks Online, get in touch with the experts at MMC Convert. We help you to smoothly transition from any accounting platform to the software of your choice. At MMC Convert, we can also carry out historical data conversion to Xero, MYOB, Netsuite, QuickBooks Online, Freshbooks, Zoho Books, Sage, and many more accounting platforms. Contact us at +919926477000 or drop an email at info@mmcconvert.com for more tips to move your firm to QuickBooks Online.

How Do I Export a Chart of Accounts from QuickBooks to Excel?

A chart of accounts is an index or listing of various financial accounts identified in an organization’s general ledger. Creating it in QuickBooks Desktop or QuickBooks Online saves time and efforts. Still, it is a complex process and you don’t wish to do it again and again. One solution to address this concern is to export the chart of accounts from QuickBooks to Excel, preserve it in a standard format and import it back to QuickBooks whenever required. A simple process for exporting to Excel is described below.

Exporting the File

Step 1: Open the QuickBooks or QBO company file that contains the chart of accounts you plan to export.

Step 2: Follow the route: File > Utilities > Export > List of IIF Files.

Step 3: Select Chart of Accounts from the window that pops up. It will open a ‘Save As’ dialogue box.

Step 4: Use ‘Save As’ drop-down box to browse to the folder where you wish to save the file.

Step 5: Choose an appropriate name and save the file.

By following these steps, you have exported the Charts of Accounts file to a different location.

Convert to MS Excel

Step 1: Open Excel and click ‘Text Import Wizard’. In case you are using an older Excel version, you have to follow: Data > From Text.

Step 2: As the Import Text Files box pops up, browse to the folder you saved the file to in the previous section. Open the saved file.

Step 3: Follow the steps: First, choose Delimited as the file type. Second, choose Tab as the delimiter. Third, choose General as the column data format.

Step 4: A pop-up box will ask you where to import the data. Choose ‘the existing worksheet’ and click ‘Ok’.

Step 5: Click File > Save As and save the file choosing an appropriate name in the desired folder. That’s it! The file will be saved in Excel format with .xls extension. You can import it back to QuickBooks as and when required.

While this is a simple QuickBooks to Excel conversion, many complex conversions to and from QuickBooks require experts like MMC Convert team which ensures that needs like customized conversions, multi-currency conversions and previous years accounting data conversions are fulfilled. We deal in accounting data conversion to and from Sage, Wave, QBO, Book Plus, MYOB and other popular accounting software.